HVAC callback follow-up
Turn missed calls into booked jobs.
HVAC Callback Catcher keeps missed calls, stale estimates, and slow callbacks in one place so your office can recover revenue before it leaks away.
Today's callback board
6 leads waiting
Missed today
Open estimates
Next action
Send a callback text to the two highest-value jobs before lunch.
0sec
to log a missed call
0days
to run the launch sprint
0 paths
to recover the lead
What the team gets
Built around the revenue leak, not a giant field-service suite.
Keep the workflow narrow: capture the missed opportunity, remind the customer, and make the next step obvious.
Missed calls become tasks
Every unanswered ring gets logged with the caller, the time, and the next follow-up action—so no lead disappears into voicemail.
Stale estimates get nudged
Open quotes move into a simple reminder sequence until the customer answers, books, or goes cold.
Revenue at risk stays visible
A compact dashboard shows which callbacks, estimates, and repeat jobs need attention today.
Built for the office, not the IT team
Connect one phone number and one inbox, then let the app do the repeating work without a training project.
How it works
One afternoon to wire up, one board to keep an eye on.
The app is small on purpose. Your office manager should be able to look at the board, press the next button, and move on.
Capture
Every missed call or stale estimate lands in a single queue with the right context.
Remind
The app sends follow-ups until the customer responds or the opportunity is marked closed.
Recover
Your team sees which jobs are worth chasing first, so the highest-value work wins.
Live queue
What’s waiting right now
After-hours missed call
Text the homeowner back
Estimate from yesterday
Send a reminder before noon
Warranty callback
Call before the next dispatch
No-show reschedule
Offer two new time windows
The queue is intentionally tiny. It’s easier to use when it only shows what matters today.
Ready to test it?
Start with the missed calls that are already costing you jobs.
Keep the first launch narrow. Recover the leads you’re already losing, then decide what to expand next.